POSITION
Associate, Education Operations

DEPARTMENT
Lincoln Center Education

OVERVIEW

Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world’s leading presenter of superb artistic programming, is a national leader in arts education and community relations, and functions as the manager of the Lincoln Center campus, which is home to 11 separate resident organizations. LCPA presents over 350 performances annually throughout our different performance series including American Songbook, Great Performers, Live from Lincoln Center, Mostly Mozart Festival, Midsummer Night Swing, Lincoln Center Out of Doors and White Light Festival.

In addition, LCPA supports an array of programs for Lincoln Center Education including its community and family programming. Further, LCPA supports initiatives related to events at the David Rubenstein Atrium, LC Kids, as well as numerous key institutional initiatives and projects.

Lincoln Center Education (LCE) enriches the lives of students, educators and lifelong learners by providing opportunities for engagement with the arts on the stage, in the classroom, digitally and in the community.

The Associate, Education Operations will report to the Assistant Director, Education Operations and will provide operational and administrative support for LCE’s K-12 and higher education programs as well as the management of LCE’s teaching artist faculty. This work will include preparation for professional development workshops, database support, program supply oversight, and support for other projects as needed.

PRIMARY RESPONSIBILITIES

Administrative Support:
Work with Assistant Director, Education Operations to develop, improve, and implement teaching artist management-related processes and procedures, including but not limited to:
• Schedule contract photographers and videographers to capture documentation at partner school sites; create master calendar of documentation schedule.
• File and archive video and photo documentation materials, lesson plans, and other assets on SharePoint.
• Assist with logistics and administration of hiring and training new teaching artists.
• Support new projects and provide general support as needed for the Assistant Director, Education Operations and Director, Educational Partnerships.
• Prepare and process reimbursements for teaching artists and external consultants ensuring adherence to reimbursement guidelines, the submission of all necessary receipts, proper expense coding and completion of forms, and timely submission.
• Provide technical support and training to teaching artists for cloud-based software systems related to or required by LCE, including Office 365.
• Provide consistent communication to teaching artist faculty regarding processes, procedures, special assignments, training workshops and special events, and other important announcements.

Instruments, Equipment & Supply Management:
• Manage the purchase, delivery, and tracking of supplies and equipment for school programs.
• Oversee the storage and organization of supplies and equipment for school programs.
• Create a schedule of supply requests and deliveries to share with Educational Partnerships team.


Database Support:
• Ensure records are regularly updated across multiple platforms.
• Assist in the implementation of a new asset management database tracking system that will provide data on equipment, instruments, and other supplies assigned to teaching artists working at LCE partner schools.

Event Scheduling and Preparation:
• Provide planning and logistics support leading up to and on day-of professional development workshops and other meetings with teaching artist faculty.
• Assist with material preparation for workshops.
• Monitor and process expenses following each event; process teaching artist payments accordingly.
• Secure conference rooms as needed and meeting spaces for events both on-campus and externally and monitor calendar for scheduling overlaps or conflicts

QUALIFICATIONS:
• 1- 2 years of experience providing administrative and database support, preferably in a non-profit organization; past experience with event coordination strongly preferred.
• Knowledge of arts-in-education programs and both visual and performing arts strongly preferred
• Excellent organizational skills, including strong multi-tasking abilities, well-honed prioritization instincts, and superb detail orientation.
• Strong written and oral communication skills and ability to collaborate and work with a variety of different stakeholders.
• Fluency and facility with technology, including a range of productivity software and cloud-based software tools
• Proficiency with Adobe Creative Suite and Tessitura a plus.
• Resourceful and easily adaptable, with strong problem-solving skills
• Proven ability to take initiative and thrive in a fast-paced environment
• Bachelor’s degree or equivalent combination of education and experience.

SUBMISSION PROCEDURE

Please submit a resume and cover letter (with salary requirements and outlining your interest in Lincoln Center) to the [email protected] inbox. Submissions without cover letters will not be reviewed.

Please list: Associate, Education Operations in the subject line.

Internal Candidates should contact a member of the Human Resources Department directly.

Lincoln Center for the Performing Arts is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. LCPA is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.